Job Description
Procurement & Payroll Support Location: Open Date: Description WELCOME TO CLEMSON! Clemson is calling...are you ready to answer the call?
One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others.
Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.
So,... are you ready?
JOB SUMMARY: Conducts fiscal duties on behalf of the CECAS assigned department(s) including serving as the primary Purchasing and Payroll Support staff member. Performs additional duties as assigned.
JOB DUTIES: 40% - Essential - Financial Support:
Pays all recurring and individual bills on behalf of the departments ensuring compliance with State and Clemson University guidelines. Processes requisitions through buyWays. Completes faculty, staff, student and non-employee vouchers (general, travel and student awards). Completes all deposits. Serves as primary point of contact for department and vendors for items related to provided financial services. Completes Marketplace applications.
20% - Essential - Pcard Liaison:
Serves as department's pcard liaison. Communicate with staff and faculty to obtain necessary backup ahead of University deadlines. Compile and upload receipts from departmental card holders. Allocate charges to appropriate account and project codes. Reconcile monthly statement for each card. Assist employees with application process. Compile and upload backup for all purchases.
20% - Essential - Kronos/Payroll:
Serve as payroll manager to include Kronos timekeeper, student hiring, GS61 management and post hire payroll management for assigned departments. Communicate with all employees on timekeeping deadlines and ensure timecards are accurate and approved. Maintain the graduate student contracts and entries in the GS61 tuition tool. Manage paysheet reports to ensure accuracy in payroll posting each pay period to meet salary commitments. Communicate with the Financial Business Manager on all payroll commitments regularly.
10% - Essential - Web invoices/IDOs:
Tracks and completes web invoices for external billing and IDOs for internal billing mechanisms for the department. May confer with internal and external customers for data confirmation.
10% - Essential - Department Support and Records Management:
Maintain supplies for the department. Ensure all members of department are notified of procurement changes/updates. Assisting faculty and staff with purchasing questions, training on systems and processes as needed. Ensures all current backup is loaded on the share drive to be reconciled monthly by the Financial Business Manager. Reviews the university records management policies and follows protocol on financial record keeping as needed. Other duties as assigned.
MINIMUM REQUIREMENTS: Education: A high school diploma and professional experience in a related area such as accounting, auditing, finance or commercial lending.
Work Experience: 1+ years
PREFERRED REQUIREMENTS: Education: Bachelor's Degree in Accounting, Finance, Management or a related field
RESPONSIBILITIES JOB KNOWLEDGE
Fundamental Job Knowledge - Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations
SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.
BUDGETARY RESPONSIBILITIES
Monitors Budget - Does not provide input but is responsible for monitoring the departmental budget and may oversee fund allocation.
PHYSICAL REQUIREMENTS: 0% - Stand for prolonged period
75% - Sit (stationary position) for prolonged period
50% - Communicate, converse, give direction, express oneself
WORKING CONDITIONS: 0% - No Work Conditions
WORK SCHEDULE: Standard Hours: 37.5
COMPENSATION INFORMATION Expected Salary Range: ($ 38,985.00 - $ 48,625.00)
Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.
ESSENTIAL PERSONNEL LEVEL Normal Operations
Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.
JOB LOCATION: Clemson, SC
APPLICATION DEADLINE: December 14, 2024 at 11:59 PM (EST)
MILITARY AND VETERAN: MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.
VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.
To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.
CLOSING STATEMENT: Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.
Qualifications Application Instructions For more information and to apply, visit jeid-e38e8a90a575944bbb870371d397c603
Job Tags
Permanent employment, Full time, Work experience placement,