Job Description

This position is open only to current state of Colorado employees.

A n eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities

Our Vision -  Creating safer and more resilient communities across Colorado

Our Core Values –  Unity, Honor, Service

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.  CDPS is an equal opportunity employer. See our   CDPS 2022 Equal Employment Opportunity Plan

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

 

Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.  

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community! 

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be. 

Unmatched Benefits:  

We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.

• Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

• State contribution into Health Savings Account when enrolled in HDHP. 

• Job protected medical leave under the  Family Medical Leave Act (FMLA)and the  State of Colorado Family and Medical Leave Insurance Program (FAMLI) . 

• Paid medical leave benefits provided by the State of Colorado.

• Eligibility for hybrid or other flexible work arrangements based on the nature of the role.

• We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit  Colorado PERA for details.

• CDPS provides generous time off including 11 paid holidays annually and accrued annual and sick leave and annual wellness days.

• The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

• Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.

• Credit Union of Colorado  membership eligibility.

To learn more about State of Colorado benefits, please visit  State of Colorado benefits .

WORK ENVIRONMENT

Hybrid - be able to report to the office two times per week and on an as needed basis

Office operates between 8:00 am and 5:00 pm
Mostly sedentary

 

About the Work Unit

The work unit exists to provide budget, accounting, procurement and financial reporting services to the Colorado Department of Public Safety (CDPS). Included in these services are employee payroll processing, vendor payments, revenue accounting and collections, expenditure and budget monitoring, capital asset accounting and inventory, contract administration, accounts receivable monitoring and ongoing financial reporting and analysis.

About the Job

As the Lead Payroll Accountant, this position participates in all aspects of the daily operations of the payroll office this position prepares complex payroll calculations for the Monthly and Biweekly pay cycles. The Bi-weekly pay cycle is managed by this position and deadlines must be met and data should be accurate and reconciled. Trains/assists with more complex payroll issues and aid the in the decision making process for areas of improvement and implementation of new processes. This position is responsible for additional payroll tasks to include processing and reconciling membership dues and clearing Balance Sheet Accounts for Payroll. This position acts as a backup In the absence of the Payroll Supervisor.

Key Responsibilities

Payroll Processing and Reconciliation

Maintains a highly organized process while adhering to precise payroll deadlines; ensure strict confidentiality.

• Develops and maintains requisite knowledge on all payroll regulations and processing procedures. Prepares, processes and reconciles biweekly and monthly payrolls. Contacts division staff regarding any inconsistencies or missing information. Verify hourly rate for regular overtime and employee job class for all timesheets being processed. The accounting templates referenced on the timesheets are compared to the system table to ascertain code has been setup, and create additional accounting templates as needed. Creates batches, and calculates batch totals for hours, hourly rate and employee counts to be used in verification. Accesses CPPS to enter each line on timesheets. Verifiesy that batch totals generated by system agree with computed batch total.
• Responsible for collecting real time data for our payroll office using Kronos and pulling detailed reports for analysis to ensure data being processed is accurate.
• While maintaining a high level of strict confidentiality, communicates with Human Resources regarding personnel issues and terminations.
• Following nightly processing, reviews batch reports for errors in data entry or system errors. Verifies that batches have no errors and were accepted by payroll system, or correct any errors preventing acceptance of batches. Works with coworker and go through each batch line by line to review and ensure all payroll data has been entered correctly.
• Performs several levels of payroll reconciliation throughout each pay cycle process. Review and check batches as they are entered prior to processing. Reconciles CPPS entries to timesheets and pay reports for each pay period within two days of processing to ensure deposits can be cancelled if necessary. Reconciles CPPS-LDC-CORE GA reports to ensure data transitioned to the financials accurately.
• Uses central payroll forms to process refunds, overpayments, PAWs, CHOPs, overtime/shift corrections, and LWOP as needed.
• Work and maintain a positive and professional relationship with the Central Payroll division and the CDPS Human Resources department.
• Applies accounting theories and concepts in accordance with GAAP and GASB in order to ensure compliance with accounting standards and Statewide accounting systems. Application of these theories and adherence to Fiscal rules and procedures is used for analyzing accounting data and to adapt principles to modify processes to meet financials goals and needs of the Divisions.
• Identifies discrepancies between payroll reports and payroll reconciliation and determine if payroll batch or reconciliation worksheet requires adjustment.

Payroll Accounting CORE Document Entry

• Processes all payroll CORE documents on a monthly basis. This is to include:
  • CDOT rent ITI
  • BSA 2251 998A ITI to move funds in specific balance sheets over to CDPS. The balance sheets will usually be 2278 (PPA Dues) and 2270 (CDOT Rent), and sometimes 2268 (Parking) etc.
  • PPA Dues GAX
  • Worker Compensation CR
  • ITI and CR Benefit Pre-pays
• Process all payroll CORE documents that occur on a less frequent bases, to include:
  • Quarterly Unemployment Insurance
  • Act as a backup for Manager for payroll CHC and JVC approvals as needed.

Financial Data Processing

NOTE: To be considered for this position, you must meet one of the following options for consideration.

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE)   

Six (6) years of professional experience of payroll or financial data processing.

OR

Bachelor's degree from an accredited institution in accounting or a degree which included 27 semester hours of accounting or auditing coursework plus two (2) years of payroll or financial data processing.

OR 

A c urrent, valid licensure as a CPA by the Colorado Board of Accountancy.  

Required Competencies

• Accuracy and attention to detail.
• Excellent customer service skills and sensitivity and discretion with respect to confidential matters.
• Strong organizational skills with the ability to prioritize tasks.
• Ability to multi-task and maintain a tracked workflow in order to put aside projects that do not have a ready solution for items that require immediate attention.
• Excellent interpersonal skills and intercultural competence.
• Exceptional verbal, writing, and presentation skills.
• Proficiency in Microsoft Office and Google Suite.
• Analytic skills to enable accurate, complete, and timely processing of financial data.
• Ability to pay high attention to detail and instructions and in performing repetitious tasks and duties.

Preferred Qualifications:

• Payroll accounting experience with the State of Colorado.
• Knowledge of and experience with payroll processes.
• Experience in creating, maintaining, and producing reports.
• Proficiency with spreadsheet and word processing software.
• Experience in CORE (Colorado Operations Resource Engine) or a similar financial system.
• Basic experience in KRONOS or similar time management system.
• Demonstrated experience with accounting functionality in a payroll system such as State's CPPS (Colorado Personnel and Payroll) or a similar system.
• Working knowledge of general accounting practices and standards, including GAAP, GASB, State Fiscal rules, State Financial reporting, and State Auditor requirements.

CONDITIONS OF EMPLOYMENT

• Requires successful completion of an extensive background investigation including reference checks, a polygraph examination, and fingerprint based criminal background check is required.

APPEAL RIGHTS
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at . A standard appeal form is available at: . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

ARE YOU IN NEED OF AN ACCOMODATION? 

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources at cdps_hr@state.co.us .

EQUITY, DIVERSITY AND INCLUSION STATEMENT

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources department at cdps_hr@state.co.us .

NOTIFICATIONS

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION

• Applications   are considered complete and accurate at the time of submission. Therefore, additional information  may not  be solicited or accepted after your application has been received.
• Closing Date:   All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
• Supplemental Question :  Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive. Each answer (1-4) should be no longer than one page.
• Military Veterans: If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.
• Application Tips : For an overview of State of Colorado application process and application tips, please view this  video .
• Resumes, Cover Letters, or other documents submitted:  Will  Not be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
• Comparative Analysis Steps may include: 
  • Structured application review by a panel of SMEs.
  • Written sample of previous work.
  • An online skills assessment

Job Tags

Hourly pay, Weekly pay, Holiday work, Permanent employment, Full time, Contract work, Temporary work, Local area, Immediate start, Flexible hours, Shift work, Night shift,

Similar Jobs